Annual Regional Conference in Dubai

When a regional technology distributor brought its partners together for its annual conference, it needed one team to handle everything from first booking to the closing dinner. Over three days in Dubai, we hosted 140 delegates travelling from Sri Lanka, the Maldives, Bangladesh and Nepal.

We arranged group air tickets on three airlines, processed every UAE visa and secured a block of 75 rooms within walking distance of the venue. Our team managed the conference hall, stage and audio-visual setup, and coordinated daily coach transfers between the hotel and the venue.

Four Let’s Fly coordinators travelled with the group and staffed a help desk in the hotel lobby throughout the event. On the final evening, we hosted an awards dinner on a dhow cruise along Dubai Marina, followed by an optional desert safari the next day for delegates staying on.

Every delegate arrived and departed on schedule, and the client has already asked us to plan next year’s conference in Singapore.